Case Studies
Custom WordPress Training & Course Management System
OCW-NL provides in-person professional training and certification courses across the Netherlands. Their growing business required a comprehensive, integrated system to manage the entire lifecycle of training delivery — from bookings and payments to attendance tracking and certificate generation.
Reforma Consultancy built a fully custom WordPress plugin that streamlined and automated every aspect of OCW-NL’s operations, replacing fragmented tools with one seamless solution.
Industry
Training & Education
Certification Services
E-Learning
Services
User & Company Management
Course Management System
Payment Integration & Invoicing
Technologies
WordPress (CMS)
Custom Plugin (PHP/JavaScript)
PDF Generation
Challenge
Before the project, OCW-NL’s training operations faced major limitations:
- No Centralized System: Course bookings, user data, and payments were handled separately, creating inefficiency.
- Manual Administration: Certificates, invoices, and attendance records required manual work.
- Limited User Management: Companies, trainers, and students had no unified platform to manage their data.
- Scalability Issues: As the business grew, their old setup couldn’t keep up with the complexity of managing multiple courses, locations, and trainers.
Solution
1. Course & Booking Management
- Create and manage courses, course dates, and locations directly within WordPress.
- Streamlined booking process with integrated payment system.
2. User & Company Management
- Automated user creation for students, trainers, and companies.
- Company-level dashboards to track employee training.
3. Financial Tools
- Automatic invoice generation for every booking.
- Seamless integration with payment gateways for secure transactions.
4. Certification System
- Auto-generated PDF certificates for students upon course completion.
- Built-in templates aligned with OCW-NL’s branding.
5. Trainer Portal
- Dedicated login area for trainers.
- Attendance management and grading tools built directly into the system.
6. Admin Dashboard & Settings
- Custom WordPress admin menus for easy management.
- Configurable plugin settings tailored to OCW-NL’s workflows.
Outcome
- Complete Operational Platform: All aspects of training — bookings, payments, attendance, grading, invoicing, and certification — centralized in one plugin.
- Time Savings: Automation of invoices and certificates drastically reduced admin workload.
- Improved User Experience: Trainers, students, and companies gained dedicated, easy-to-use interfaces.
- Scalable Infrastructure: The system was built to handle OCW-NL’s continued growth in courses and participants.
- Professional Branding: Certificates, invoices, and all outputs were customized to align with OCW-NL’s professional identity.
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