Case Studies
Custom Zoom Meeting Booking Platform for Women’s Networking
Evolve Networking is a community dedicated to empowering women through regular online networking meetings. Their aim was to create a simple, professional, and reliable way for members to discover, book, and attend networking sessions directly through their WordPress website.
Reforma Consultancy developed a custom Zoom booking system, complete with shortcodes and tailored displays, that made event management seamless for both organizers and participants.
Industry
Networking
Events & Online Learning
Meetings
Services
Custom Plugin Development
Booking & Event Management
Custom Shortcodes & Frontend
Technologies
WordPress (CMS)
Custom Plugin (PHP/JavaScript)
Zoom Integration
Challenge
Evolve Networking needed a solution that went beyond off-the-shelf booking plugins:
- Limited Booking Options: Standard booking tools didn’t provide the tailored functionality they required for recurring Zoom events.
- Complex User Experience: Members found it difficult to locate and register for sessions.
- Lack of Branding Control: Pre-built solutions didn’t allow Evolve to fully reflect their brand and community values. Manual Management: Zoom meetings and bookings had to be organized separately, creating inefficiency.
Solution
1. Booking System
- Members can browse upcoming networking sessions and reserve their spot online.
- Automated integration with Zoom meeting details.
2. Custom Shortcodes & Displays
- Developed shortcodes to display sessions dynamically across the website.
- Easy-to-use frontend views for events, bookings, and user confirmations.
3. Admin Tools
- Simple backend management for adding new events.
- Automated links and reminders for participants.
4. Brand-Aligned Experience
- Booking pages styled to match Evolve’s branding and community-driven tone.
- Streamlined flow to make sign-ups quick and user-friendly.
Outcome
- Simplified Event Management: Organizers can easily create and manage Zoom meetings directly within WordPress.
- Improved Member Engagement: Women in the community can now quickly find and book networking sessions without technical barriers.
- Consistent Branding: All booking interactions happen on the Evolve website, reinforcing their brand identity.
- Scalable Platform: The system is built to expand as Evolve hosts more sessions and grows its membership.
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